If you are considering cancelling your race, please keep us informed during the course of your deliberations so that we will have plenty of notice. And of course after any final decision to cancel, please alert us immediately. Our cancellation policy is as follows:
If we have already ordered your timing tags you will have to pay for them. You may use them the following year if you want, although if they are stuck to the backs of bib numbers with the year printed on them that might not work well.
If our staff have travelled to your event and the race is cancelled at the very last minute, our full timing fee still applies.
If the race is cancelled well in advance you will not have to pay our full timing fee. However we have spent some time setting up your race on our website, preparing your timing contract, and communicating with you about your event, so we feel that some remuneration is appropriate. Please tally up the number of race registrants you have who are NOT being refunded or offered free transfers to another event or next year's race. Multiply that number by 25 cents. If this amount is over $100 then that is what you owe us. If not over $100, then your cancellation fee is a flat $100.
In this time of COVID-19 we understand that paying this cancellation fee could be difficult if you are experiencing your own coronavirus-related financial difficulties. So we are making it optional and request only that you pay the cancellation fee if you have the resources to do so.
For an interesting discussion on race cancellations, read this article by Boston Marathon Race Director Dave McGillivray. This article from Race Director's HQ gives some advice on how to go about cancelling your race.